Fuel is one of your highest operating costs—and one of the easiest to optimise with the right technology. Modern fluid management systems (FMS) give you end-to-end visibility and control over diesel, AdBlue and oils: who dispenses, into which asset, how much, and when. With accurate data, you can cut shrinkage, prevent misfuels, automate reporting and keep your fleet moving.
At A-FLO Equipment, our Fluidtrack range combines rugged controllers with a simple web portal so you can manage dispensing in real time across single or multi-hose setups, retrofit to existing bowsers, and stay productive even in tough environments.
What a fluid management system does
An FMS controls access to your pumps, authenticates users and vehicles, logs every transaction, and syncs data to your reporting portal. Each dispense is recorded with volume, product, user/vehicle ID, date/time and optional job or odometer fields, giving you a clean audit trail for compliance and cost allocation.
Why choose Fluidtrack for FMS?
1) Proven, scalable hardware
Choose single, dual, three or four-hose configurations to manage multiple products from one head unit and expand as your site grows.
2) Flexible authentication (no more “open” bowsers)
Use NFC fobs, PINs/cards or vehicle-mounted RFID tags so only authorised people and assets draw product. Vehicle tags pair the dispense to a specific truck or plant item automatically—ideal for unattended yards and night shifts.
3) Online when you are, offline when you must be
Enjoy real-time connectivity for live visibility and remote changes. If the network goes down, front-panel USB keeps data flowing and operations running.
4) Simple, actionable reporting
From daily usage to exception alerts (e.g., out-of-hours draws), the portal makes it easy to track trends, allocate costs by cost centre/vehicle, and spot anomalies before they become losses.
5) Retrofit friendly
Already have tanks and pumps? Fluidtrack integrates with existing infrastructure to centralise control and lift accountability—without starting from scratch.
How it works (step-by-step)
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Authenticate – A driver taps an NFC fob, presents a vehicle RFID tag, or enters a PIN/card.
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Dispense – The controller enables the correct hose/pump and monitors flow.
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Log – The system records volume, product, user/vehicle, date/time, and optional job/ODO fields.
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Sync – Transactions post to your web portal; if offline, data is buffered or moved via USB.
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Report & act – Run usage, variance and exception reports; export to your finance or maintenance systems.
Key features to look for
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Multi-hose control (1 → 4 hoses) to manage diesel, AdBlue and lubricants from one unit
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Multiple ID methods: NFC fobs, swipe/PIN, vehicle-mounted RFID
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Real-time comms with USB fallback for low-coverage sites
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Web portal for configuration, live monitoring and exports
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Retrofit kits for existing bowsers and meters
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Accessories: antennas, card readers, fobs and tags to match your security model
Business outcomes you can bank on
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Cut fuel losses & misuse – Tie every litre to a person and an asset; lock product types to compatible vehicles to reduce misfuels.
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Lower admin time – Replace paper dockets with automated logs and exports.
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Better maintenance & planning – Trend reports reveal heavy users, seasonal peaks and emerging issues so you can schedule deliveries and servicing confidently.
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Compliance ready – Complete, accurate records support safety, audit and environmental obligations.
Popular Fluidtrack options
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Single-Hose (Gen 3) – Compact controller for one dispenser; quick to deploy with entry-level ID options.
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Dual / 3 / 4-Hose (Gen 3) – Scale to multiple nozzles and products from one head unit; add card readers and antennas as needed.
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Vehicle-Mount RFID Tags – Automate asset identification and remove manual steps at the bowser.
Where fluid management systems deliver the most value
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Transport & logistics – Fleet yards with multiple drivers and shifts
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Civil, mining & resources – Unattended or remote sites needing rugged, offline-capable control
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Agriculture & councils – Centralised yards dispensing diesel, AdBlue and lubricants
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Workshops & service centres – Track oils and coolants alongside fuels from the same portal
Getting started with A-FLO
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Scope your products (diesel, AdBlue, oils) and hoses you want to control.
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Choose the Fluidtrack controller (single → 4 hose) and ID method (fobs/PIN/cards/vehicle RFID).
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Retrofit or new build – Add to existing bowsers or bundle with a new tank and pump set.
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Connect to the web portal (with USB routines for low-coverage sites).
FAQ
Can Fluidtrack run multiple hoses from one unit?
Yes—there are single, dual, three and four-hose systems to suit different sites and products.
What if our yard doesn’t have reliable internet?
Use USB to move data and configuration when offline; when connectivity returns, the portal updates.
How do drivers identify themselves or their vehicle?
Choose NFC fobs, PINs/cards or vehicle-mounted RFID tags for automatic pairing of dispenses to assets.