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FLUIDTRACK Fuel Management Systems

Fluidtrack NZ Protocol, Non-NMI Gen 3 System including 20 NFC Fob Keys (240v) and Swipe Card Module

Product Code: AF-SMF-SFA3200/NZP

Brand
FLUIDTRACK
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Description

FLUIDTRACK: The Ultimate Fuel Management System - Robust, Easy to Use, and Quick Setup FLUIDTRACK Fuel Management System stands as the market's foremost fuel management system, offering unparalleled robustness and user-friendliness. With its seamless setup and continuous functionality, even during power outages, it ensures every drop of fuel counts.

  • Click-In Click-Out Modular System
  • Proven reliability in extreme hot, cold, dusty, windy and salty environments
  • Online Reporting through Wi-Fi, 3G/4G and Ethernet

Records the past 20,000 fuel issues in memory

  • Real-Time Networked Communications Keep your records impeccably up-to-date in real time. Even in cases of network communication disruptions, the Fluidtrack Gen 3 provides a USB access point on the front panel, ensuring unfaltering data access.
  • Enhanced Security Features Take control of fuel access. Restrict driver access during specific times or according to predetermined volume limits, enhancing overall security.
  • Adaptable Electrical Design Fluidtrack is designed to thrive in various settings, from generators to truck systems and environments plagued by electrical noise or unstable power sources.
  • Effortless Setup and Intuitive Usability Fluidtrack simplifies setup with its user-friendly menu-based configuration, eliminating the need for cumbersome codes and numerical inputs.
  • Rugged Exterior for Unwavering Performance Fluidtrack ensures continuous operation in all conditions. With an IP66 enclosure rating and a temperature range tested from -25 C to +55 C, it's impervious to dust, insects, and moisture.
  • Effortless Click-On & Click-Off Unit The clearly marked unit fits seamlessly in its designated spot, facilitating hassle-free servicing without requiring the expertise of technicians or electricians.
  • Smart Access Options Access your essential data on your terms with Fluidtrack. Options include Fluidtrack cards, PINs, iButton keys, and VIN (Vehicle Identification Number) access.
  • Optional Heavy-Duty Pedestal Opt for the Heavy-Duty Pedestal to effortlessly mount your Fluidtrack unit on-site, ensuring optimum functionality.

INCLUDES:

  • 20 NFC Fob Keys (240v)
  • Swipe Card Module

FEATURES AND BENEFITS

  • Data is recorded instantly via the free online website
  • Controls up to 4 fuel/oil pumps
  • Models NZ & Gilbarco protocols can control up to 8 fuel/oil pumps
  • Records the last 50,000 fuel issues in memory
  • Can also store up to 50,000 assets (information about drivers/vehicles)
  • Large use to read, colour LCD display
  • Configure and continuously monitor via the website
  • Modular design allows for quick installation and repair
  • Suits most fuel bowsers and bulk-flow meters

FLUIDTRACK MODELS AVAILABLE

  • Fluidtrack 240V 3 Pump System c/w 20 FOB Keys (AF-SMF3H)
  • Fluidtrack 240V 4 Pump System c/w 20 FOB Keys (AF-SMF4H)
  • Fluidtrack 240V Dual Pump System c/w 20 FOB Keys (AF-SMFDH)
  • Fluidtrack 240V Single Pump System c/w 20 FOB Keys (AF-SMFSH)
  • Fluidtrack NZ Protocol 240V c/w 20 FOB Keys (AF-SMFNZP)
  • Fluidtrack Gilbarco Protocol 240V c/w 20 FOB Keys (AF-SMFGP)

FLUIDTRACK ACCESSORIES AVAILABLE

  • Magnetic swipe card reader (factory fitted) (AF-SMF-SFA3200)
    Use your existing fuel cards as user ID s. Our magnetic card readers are dust and waterproof, simply swipe your card to access the fuel.
  • NFC (Proximity) Card (AF-SMF-P2820)
    Easy user or vehicle identification is provided with long lasting Near Field Communication proximity cards.
  • NFC (Proximity) Fob (AF-SMF-P2810)
    Easy user or vehicle identification is provided with key fobs, Reader wand (AF-SMF-A1021 SF2 1800) & Vehicle mount iButtons (AF-SMF-P1032-S/S)
    Staff keep losing keys? Eliminate the troubles with the reader wand. Attached the to Fluidtrack unit and the touch key mounted to the vehicle, the Reader Wand allows the driver to simply touch the want to the touch key and access the fuel. "
Technical Specifications
Brand FLUIDTRACK

Documents

Click the button below to download this page as a PDF:


What Is a Fuel Bowser?

A fuel bowser—also known as a fuel dispenser or fuel pump—is a device used to store and dispense fuel safely, including diesel, petrol, or aviation fuel. These units are commonly found at:
  • Service stations
  • Construction and mining sites
  • Agricultural farms
  • Industrial or remote facilities
  • Fuel bowsers can be:
  • Portable units
  • Trailer-mounted tanks
  • Stationary systems with integrated pumps, hoses, and meters
They are essential for refuelling vehicles, machinery, and equipment efficiently. Many fuel bowsers feature:
  • Flow meters
  • Dispensing nozzles
  • Fuel-grade hoses
  • Filtration systems
  • Bunded (double-walled) tanks for spill protection and environmental compliance

How to Operate a Fuel Bowser Safely

Operating a fuel bowser requires strict safety procedures to avoid hazards like fuel spills, fire risks, and environmental damage. Always follow these best practices:
  1. Read Manufacturer Instructions
    Follow all operational and safety guidelines provided by the bowser manufacturer.
  2. Wear PPE (Personal Protective Equipment)
    Use gloves, eye protection, and flame-resistant clothing when handling fuel.
  3. Ensure Proper Grounding
    Ground the bowser to prevent static discharge during bulk fuel transfers.
  4. Turn Off Engines
    Make sure all vehicles or machinery being refuelled are switched off.
  5. Use Certified Components
    Only use nozzles and hoses rated for fuel use; check them for cracks or wear.
  6. Avoid Overfilling
    Monitor sight gauges and flow meters to prevent fuel overflow or spillage.
  7. Keep Fire Extinguishers Nearby
    A Class B-rated fire extinguisher should be easily accessible at all times.
  8. No Ignition Sources
    Enforce a strict no-smoking/no-flame zone around the fuel bowser.
Following these safety steps protects personnel and ensures regulatory compliance.

Fuel Bowser Maintenance Requirements

Routine maintenance extends the life of your fuel bowser and helps prevent operational issues. Include these key tasks in your maintenance schedule:
  • Regular Inspections
  • Check hoses, nozzles, meters, and seals for damage, wear, or leaks.
  • Filter Replacements
  • Change fuel filters regularly to ensure clean fuel delivery.
  • Pump Servicing
  • Test the pump motor, seals, and electrical connections for proper function.
  • Tank Cleaning
  • Clean the fuel tank periodically to remove sludge, water, or algae buildup.
  • Flow Meter Calibration
  • Recalibrate flow meters as needed to ensure accurate fuel measurement.
  • Bunding Inspection (if applicable)
  • Inspect bunded areas for cracks, leaks, and sufficient containment capacity.
A well-maintained fuel bowser operates more efficiently, reduces downtime, and ensures workplace safety.


What is a Fuel Management System?

A fuel management system is a digital or automated solution used to monitor, control, and record fuel usage across vehicles, equipment, and storage tanks. These systems are commonly used in industries such as mining, construction, transport, agriculture, and logistics where fuel is a significant operational cost.
Fuel management systems typically include components like:
  • Fuel dispensing hardware (pumps, nozzles, flow meters)
  • Access control (keypads, fobs, RFID cards)
  • Real-time software or cloud-based dashboards
  • GPS tracking and telemetry integration
These systems help businesses in Australia and worldwide maintain accurate fuel records, reduce wastage, detect theft or misuse, and ensure compliance with safety and environmental regulations.


How Do Fuel Management Systems Work?

Fuel management systems integrate hardware and software to automate tracking and control of fuel dispensing and consumption. Here's how they work step-by-step:
  1. Access Control: Only authorized users or vehicles can access fuel via secure login methods (e.g., PIN, RFID tag, or vehicle ID).
  2. Fuel Dispensing: The system records the quantity of fuel dispensed, along with the time, date, user ID, and vehicle details.
  3. Data Logging: Each transaction is stored digitally in a central database or cloud platform.
  4. Reporting and Alerts: Operators can access real-time reports on fuel levels, usage trends, discrepancies, and refill needs.
  5. Integration: Advanced systems can be linked with GPS tracking, fleet management platforms, or ERP systems for seamless reporting and efficiency analysis.
These systems ensure accurate fuel tracking, improve accountability, and reduce manual data entry errors.

What Are the Benefits of Using a Fuel Management System in Australia?

Implementing a fuel management system in Australia offers several key benefits for businesses and government operations:
  • Cost Control: Accurate tracking helps reduce fuel waste, leakage, and theft—improving overall fuel efficiency.
  • Regulatory Compliance: Supports compliance with Australian workplace safety and environmental regulations for fuel storage and handling.
  • Inventory Accuracy: Monitors fuel stock levels in real-time to prevent over-ordering or running out of fuel unexpectedly.
  • Improved Reporting: Generates detailed fuel usage reports for auditing, budgeting, and performance analysis.
  • Fleet Optimization: When integrated with GPS tracking, it enhances route planning and driver behaviour monitoring.
  • Automation & Efficiency: Eliminates manual logs and streamlines fuel operations across multiple sites or vehicles.
Whether you’re managing a single tank or an entire fleet, a fuel management system provides the transparency and control needed to operate efficiently in Australia’s fuel-intensive industries.


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